Services/Gym operations AI
AiD FitnessPilot
See your whole gym at a glance
Your existing member management program stays as it is. It pulls the ledger and shows right away who is here now, who is about to expire, and this month's trainer settlement.
CHAPTER 1
Service overview
It doesn't fight your existing program. It sits beside it to read, and takes on the judgments and settlement evidence it can't.
Who is here now
Puts what the front desk looks at most on the first screen.
Expiring · dormant · unpaid
Shown without opening anything, through the list tabs and summary cards.
Lesson pass ledger
Contracts, postponements, transfers, cancellations, and classes stay as rows, so refunds and settlement become lookups.
Trainer mobile
See only today's classes and my settlement on a phone.
CHAPTER 2
Screen examples
Operators work on a PC, trainers on a phone, each seeing only their own work.
| Members | Product | Check-in | Status |
|---|---|---|---|
| Kim ○○ | 12-month membership | 18:42 | Active |
| Lee ○○ | PT 30 sessions (12 left) | 18:37 | Active |
| Park ○○ | 3-month membership | 18:21 | D-5 |
Today's classes 6
This month's settlement
This is an illustrative screen.
CHAPTER 3
The flow of work
Read first, write later. Once reading is stable we add contracts, and once contracts stand, refunds and settlement become lookups.
- 01
Reading the ledger
A runner on the gym PC reads members, check-ins, and sales.
- 02
Lesson contracts
Trainers register contracts and the history is kept.
- 03
Class records
When a class ends, remaining sessions go down.
- 04
Cancellation approvals
Refund amounts are set by supporting documents and team leader and manager approval.
- 05
Monthly settlement
Calculates rates and allowances, confirmed every month.
CHAPTER 4
The line between AI and people
Approaches member data with the most care.
What the system does
- Reads the member program: it does not write
- Folding check-in lines into events
- Judging member status and age-group rules
- Shows the last sync time instead of quietly showing a stale screen
What people decide
- Expiring and dormant thresholds
- Registering and editing lesson contracts
- Cancellation approvals
- Confirming monthly settlement
National ID number and password fields are never even read.